🧑💼 Free HR & Payroll Forms
Free HR and payroll forms — direct deposit, new-hire, PTO requests, payroll deductions, reimbursement and offboarding. Instant PDF, no signup.
Expense Report Maker
Itemize expenses + mileage, get manager approval e-sign & a clean PDF.
Open tool →Pay Stub Maker
Generate professional pay stubs with tax estimates, net pay & YTD — instant PDF.
Open tool →Timesheet Calculator
Add daily in/out times — get overtime split, gross pay, manager e-sign & PDF.
Open tool →HR Onboarding Pack
Onboard a new hire in one form — builds an Offer Letter (with candidate e-accept), an NDA (with e-sign) AND a company Policy, hosted together, unlock all three with one Pro purchase.
Open tool →Employee Handbook Generator
Answer a short intake + toggle the policies you need — PaperKit assembles a real multi-section employee handbook, hosted with a clean PDF.
Open tool →W-9 Request & Collection
Request a W-9 from any contractor — they complete their tax info & e-sign on a hosted page, you get a clean W-9 summary PDF (TIN kept private).
Open tool →Commission / Sales Incentive Statement Letter
Paying out commission? Put the numbers on record — with a clean, signed commission statement your rep can actually follow. A Commission / Sales Incentive Statement Letter is the tidy, professional way for a sales manager or HR to confirm a variable-comp PAYOUT for a period, and PaperKit drafts a polished one in seconds. Pick the TYPE of payout — a MONTHLY or QUARTERLY commission, an ANNUAL sales incentive, a SPIFF or sales-contest win, an over-quota ACCELERATOR, or a commission-and-DRAW RECONCILIATION — and it reshapes the whole statement: the title, the subtitle, the confirming framing, and the closing. Then choose HOW it was calculated — a FLAT rate, a TIERED plan, PER-DEAL, or a TEAM POOL — and it rewrites the how-this-was-calculated line for you. Unlike a bonus letter, this one does the math: lay out each commission LINE and PaperKit SUMS them to a net total payout — and you can enter a NEGATIVE line (a recoverable draw recovery, chargeback, or clawback) so the schedule nets down to the true amount due. It's a statement TO your rep, so you (the manager or sales lead) e-sign it online and send them the polished PDF — there's no second signature. (This is a courtesy statement, not legal, tax, or payroll advice — it doesn't create, calculate, or guarantee any payment; the figures are what you type. Confirm the binding numbers, timing, and withholding through payroll and your official records.)
Open tool →Employee Expense Reimbursement Statement / Approval Letter
Approving an expense report? Put it in writing the clean way — with a signed reimbursement statement your employee can actually follow. An Employee Expense Reimbursement Statement / Approval Letter is the tidy, professional way for a manager, finance, or HR to confirm and approve reimbursement of an employee's business expenses for a period or trip, and PaperKit drafts a polished one in seconds. Pick the TYPE of expenses — business TRAVEL, MILEAGE, SUPPLIES & equipment, MEALS & entertainment, PROFESSIONAL DEVELOPMENT, or RELOCATION — and it reshapes the whole statement: the title, the subtitle, the confirming framing, and the closing. Then choose the APPROVAL BASIS — fully approved, partially approved, capped to policy limits, or reconciled against an advance — and it rewrites the how-this-was-reviewed line for you. Like a commission statement, this one does the math: lay out each expense LINE and PaperKit SUMS them to a net total reimbursement — and you can enter a NEGATIVE line (an advance already paid, or an amount disallowed under policy) so the schedule nets down to the amount still due. It's a statement TO your employee, so you (the approver) e-sign it online and send them the polished PDF — there's no second signature. (This is a courtesy statement, not legal, tax, or accounting advice — it doesn't create, calculate, or guarantee any payment; the figures are what you type. Confirm the binding numbers, timing, and tax treatment through finance and your official records.)
Open tool →PTO / Accrued Vacation Payout Statement Letter
Paying out an employee's accrued, unused PTO? Put it in writing the clean way — with a signed payout statement your employee can actually follow. A PTO / Accrued Vacation Payout Statement Letter is the tidy, professional way for a manager, HR, or payroll to confirm the payout of accrued, unused paid time off, and PaperKit drafts a polished one in seconds. Pick the REASON for the payout — TERMINATION, RESIGNATION, an annual CASH-OUT, a POLICY CHANGE, the start of a LEAVE, or a LAYOFF — and it reshapes the whole statement: the title, the subtitle, the confirming framing, and the closing. Then choose the CALCULATION BASIS — accrued balance at current pay, unused hours × hourly rate, tiered by length of service, or prorated through the date shown — and it rewrites the how-this-was-calculated line for you. Like a commission or reimbursement statement, this one does the math: lay out each PTO LINE and PaperKit SUMS them to a net total payout — and you can enter a NEGATIVE line (PTO advanced or already taken, or a balance forfeited over the accrual cap) so the schedule nets down to the amount still due. It's a statement TO your employee, so you (the approver) e-sign it online and send them the polished PDF — there's no second signature. (This is a courtesy statement, not legal, tax, or payroll advice — it doesn't create, calculate, or guarantee any payment; the figures are what you type. Whether accrued PTO must be paid out, and how it's taxed and timed, is governed by your PTO policy and state and federal law — confirm the binding numbers through payroll and your official records.)
Open tool →Payroll Overpayment Notice & Repayment Statement Letter
Overpaid an employee through payroll? Put it in writing the clean way — with a clear notice that confirms the amount and the repayment plan. A Payroll Overpayment Notice & Repayment Statement Letter is the tidy, professional way for a manager, HR, payroll, or finance to notify an employee they were overpaid and set out how the balance will be recovered, and PaperKit drafts a polished one in seconds. Pick the REASON for the overpayment — a DUPLICATE PAYMENT, an INCORRECT PAY RATE, an UNEARNED ADVANCE, a TIMEKEEPING ERROR, a BENEFITS / DEDUCTIONS ERROR, or a BONUS / COMMISSION recovery — and it reshapes the whole letter: the title, the subtitle, the framing, and the closing. Then choose the RECOVERY METHOD — a lump-sum repayment, installments over pay periods, an offset against the final paycheck, or direct repayment — and it rewrites the how-this-will-be-recovered line for you. Like a PTO payout or reimbursement statement, this one does the math: lay out each overpayment LINE and PaperKit SUMS them to a net balance to repay — and you can enter a NEGATIVE line (an amount already repaid or recovered, or a portion waived by the employer) so the schedule nets down to the balance still owed. It's a notice TO your employee, so you (the approver) e-sign it online and send them the polished PDF — there's no second signature. (This is a courtesy statement, not legal, tax, or payroll advice — it doesn't create, calculate, or authorize any deduction; the figures are what you type. Wage-overpayment recovery rules — deduction limits, notice periods, and written-authorization requirements — vary by state and by law, so confirm your recovery rights through payroll, counsel, and your official records.)
Open tool →Retroactive Pay / Back Pay Adjustment Statement Letter
Owe an employee back pay? Put it in writing the clean way — with a clear statement that confirms the amount you owe and when it will be paid. A Retroactive Pay / Back Pay Adjustment Statement Letter is the tidy, professional way for a manager, HR, payroll, or finance to notify an employee they were underpaid and confirm the retroactive / back pay the company owes them, and PaperKit drafts a polished one in seconds. It's the MIRROR of a payroll overpayment notice — there the employee owes money back; here the employer owes money to the employee. Pick the REASON for the back pay — a RAISE that took effect after its effective date, a PAY-CLASSIFICATION correction, UNPAID HOURS or OVERTIME, a MISSED SHIFT DIFFERENTIAL, a PAYROLL ERROR, or a SETTLEMENT / AWARD — and it reshapes the whole letter: the title, the subtitle, the framing, and the closing. Then choose HOW it will be paid — with the next paycheck, by a separate check, by direct deposit, or in installments over pay periods — and it rewrites the how-this-will-be-paid line for you. Like a PTO payout or overpayment statement, this one does the math: lay out each back-pay LINE and PaperKit SUMS them to a net back pay owed — and you can enter a NEGATIVE line (an amount already paid toward it, or an offset) so the schedule nets down to what's still owed. It's a statement TO your employee, so you (the approver) e-sign it online and send them the polished PDF — there's no second signature. (This is a courtesy statement, not legal, tax, or payroll advice — it doesn't create, calculate, or guarantee any payment; the figures are what you type. Retroactive and back pay is generally taxable supplemental wages, and any interest, withholding, or settlement requirements vary by law — confirm the net amount payable through payroll, counsel, and your official records.)
Open tool →Final Paycheck / Final Wage Statement Letter
Someone's leaving? Put their final pay in writing the clean way — with a clear statement that confirms the final wages you owe and when and how they'll be paid. A Final Paycheck / Final Wage Statement Letter is the tidy, professional way for a manager, HR, payroll, or finance to confirm to a departing employee the FINAL WAGES the company owes on separation — the final regular or hourly pay, plus any accrued unused PTO payout, minus lawful deductions or offsets — and PaperKit drafts a polished one in seconds. It closes the offboarding money loop: Termination → Final Pay → PTO payout. Pick the REASON employment is ending — a VOLUNTARY RESIGNATION, an INVOLUNTARY TERMINATION, a LAYOFF / reduction in force, the END OF A CONTRACT or assignment, a RETIREMENT, or a MUTUAL SEPARATION — and it reshapes the whole letter: the title, the subtitle, the framing, and the closing. Then choose HOW it will be paid — in the final regular paycheck, by a separate check, by direct deposit, or by a mailed check — and it rewrites the how-this-will-be-paid line for you. Like a PTO payout or back-pay statement, this one does the math: lay out each final-pay LINE — final regular pay, accrued PTO payout — and PaperKit SUMS them to a net final pay owed, and you can enter a NEGATIVE line (a lawful deduction, a repaid advance, or an unreturned-equipment offset) so the schedule nets down to what's still owed. It's a statement TO your employee, so you (the approver) e-sign it online and send them the polished PDF — there's no second signature. (This is a courtesy statement, not legal, tax, or payroll advice — it doesn't create, calculate, or guarantee any payment; the figures are what you type. Final-pay timing and the deductions an employer may lawfully take from a final paycheck vary by state — many states require final wages on the last day worked or within a set number of days — so confirm your obligations and the net amount payable through payroll, counsel, and your official records.)
Open tool →Direct Deposit Authorization Form
Starting a new job or switching banks? Set up direct deposit the clean way — a proper Direct Deposit Authorization Form you fill in, sign, and hand to payroll. PaperKit drafts a polished one in seconds: tell it whether you're STARTING direct deposit (new enrollment), CHANGING an existing one, or CANCELLING it, and the whole form reshapes — the title, the framing, the authorization/consent wording, and the closing. Then add your bank account(s): the bank name, routing number, account number, whether it's checking or savings, and how much of your net pay goes there — the entire amount, a percentage, a fixed dollar amount, or the remaining balance — so you can SPLIT your pay across more than one account (say a fixed amount to savings and the rest to checking). Your account number is masked to the last 4 digits on the form for safety, and PaperKit reminds you to send full bank details or a voided check to payroll securely. You're the one authorizing it, so YOU e-sign the hosted form online and submit it to your payroll contact — there's no second signature. (This is a convenience template, not legal, tax, payroll, or banking advice — PaperKit doesn't set up, verify, or move any money; you're responsible for the accuracy of the bank details, and the deposit only takes effect once your employer's payroll provider processes it, often after a prenote / test deposit of a pay cycle or two.)
Open tool →Time Off / PTO Request Form
Need time off? Request it the clean way — a proper Time Off / PTO Request Form the employee fills in and signs, and the manager approves or denies right on the same page. PaperKit drafts a polished one in seconds: pick the kind of leave — VACATION, PTO, SICK, PERSONAL, BEREAVEMENT, JURY DUTY, UNPAID, or other — and the whole form reshapes (the title, the request wording, and the closing). Add your dates and PaperKit does the math: it counts the total days from your start and end dates (or you can enter hours, or mark a half day), and if you type your PTO balance it shows an informational balance-before / requested / balance-after. Add a reason and a coverage note, then publish to get a hosted link. This is the first TWO-PARTY form on PaperKit: the EMPLOYEE e-signs the request, then the MANAGER e-signs an APPROVE or DENY decision (with an optional note) on the very same page — no back-and-forth email, just one link that captures both signatures. (This is a convenience template, not legal, HR, or payroll advice — whether time off is granted, how it's paid, and how it accrues are governed by your employer's policy and applicable law; any balance shown is informational only and your employer's payroll and accrual records are authoritative.)
Open tool →Employee Emergency Contact Form
Starting a new job — or your company collecting emergency info? Do it the clean way with a proper Employee Emergency Contact Form the employee fills in and signs. PaperKit drafts a polished one in seconds: pick why you're filling it in — a NEW HIRE first-time form, an ANNUAL UPDATE, or a CHANGE to what's on file — and the whole form reshapes (the title, the framing, the attestation, and the closing). Then add one OR MORE emergency contacts — each with a name, relationship, primary and alternate phone, email, and address — and mark one as your PRIMARY contact so HR knows who to call first. Contacts are shown in full (not masked) so they're actually usable in an emergency. Optionally include a voluntary MEDICAL block — blood type, allergies, conditions, current medications, and your primary physician — with an optional consent line to share it with emergency personnel if needed. You're the one providing the information, so YOU e-sign and attest the hosted form online and submit it to your HR contact — there's no second signature, and the page is set to noindex to keep it private. (This is a convenience template, not legal or medical advice — PaperKit doesn't verify the contacts, contact anyone, or provide any medical service; you're responsible for keeping this information accurate and current, and any medical details you add are voluntary.)
Open tool →Payroll Deduction Authorization Form
Need to deduct something from an employee's pay — or authorizing a deduction from your own? Do it the clean way with a proper Payroll Deduction Authorization Form the employee fills in and signs. PaperKit drafts a polished one in seconds: pick what the deduction is FOR — BENEFIT PREMIUMS (health, dental, vision), REPAYMENT of a payroll advance or overpayment, EQUIPMENT / UNIFORM / supplies, a CHARITABLE contribution, or OTHER — and the whole form reshapes (the title, the framing, the authorization/consent wording, and the closing). Then list the deduction(s): a description, the amount, and whether it's taken EACH PAY PERIOD (ongoing), ONE TIME, or in a set number of INSTALLMENTS — and PaperKit does the math, adding up the total per pay period and, for one-time and installment plans, the total amount to be repaid (an installment plan's total is the per-period amount times the number of installments). It always includes an authorization and a revocation clause, and an honest note that the employer will make only lawful deductions and won't reduce pay below minimum wage without authority. You're the one authorizing it, so YOU e-sign the hosted form online and submit it to payroll — there's no second signature, and the page is set to noindex to keep it private. (This is a convenience template, not legal, tax, or payroll advice — payroll-deduction legality and limits vary by state; PaperKit doesn't calculate, withhold, or remit any money, and the deduction only takes effect once your employer's payroll provider processes it.)
Open tool →New Hire Information Form
Starting a new job — or onboarding a new team member? Collect the details the clean way with a proper New Hire Information Form the employee fills in and signs. PaperKit drafts a polished one in seconds: pick whether it's a NEW HIRE first-time form, an UPDATE to what's on file, or a REHIRE — and the whole form reshapes (the title, the framing, the attestation, and the closing). Then fill in your personal and employment details — legal name, preferred name, date of birth, home address, phone and email, position, department, start date, employment type (full-time, part-time, temporary, contract, intern, or seasonal) and pay type (salary, hourly, or commission) — plus ONE inline emergency contact so HR has it on day one. Your Social Security Number is masked to the last 4 digits on the form for safety, and PaperKit reminds you to send your full SSN and any ID to HR securely. You're the one providing the information, so YOU e-sign and attest the hosted form online and submit it to your HR contact — there's no second signature, and the page is set to noindex to keep it private. (This is a convenience template, not legal, tax, HR, or payroll advice — PaperKit doesn't verify your information, run any background or work-eligibility check, or file anything with any agency; you're responsible for the accuracy of what you provide.)
Open tool →Employee Handbook Acknowledgment Form
Starting a new job — or rolling out an updated handbook? Get it acknowledged the clean way with a proper Employee Handbook Acknowledgment Form the employee fills in and signs. PaperKit drafts a polished one in seconds: pick what the acknowledgment is for — a NEW HIRE first-time acknowledgment, an ANNUAL re-acknowledgment, a POLICY REVISION of an updated handbook, or a REHIRE — and the whole form reshapes (the title, the framing, the attestation intro, and the closing). Then choose which statements the employee attests to from a ready-made checklist — received a copy, read & understood it, agree to abide by it, at-will employment, policies may change, the handbook is not a contract, code of conduct, anti-harassment / EEO, confidentiality, health & safety, technology & acceptable use, and e-signature consent — and each one you turn on shows up as a checked ✓ acknowledgment on the form. Add your own custom statements too. Record the handbook title, version, and effective date so it's clear exactly what was acknowledged. The employee is the one acknowledging it, so THEY e-sign the hosted form online and submit it to HR — there's no second signature, and the page is set to noindex to keep it private. (This is a convenience template, not legal or HR advice — PaperKit doesn't draft, review, or verify the handbook itself or file anything; your employer is responsible for its policies and you're responsible for reading them, and whether an acknowledgment is required and how at-will language applies vary by employer and state.)
Open tool →Remote Work Agreement
Setting someone up to work from home — or formalizing a hybrid schedule? Do it the clean way with a proper Remote Work Agreement the employer and employee both sign. PaperKit drafts a polished one in seconds: pick the arrangement — FULLY REMOTE, HYBRID, TEMPORARY REMOTE, or REMOTE-FIRST — and the whole agreement reshapes (the title, the framing, which terms are emphasised, and the closing). Then set the WEEKLY WORK-LOCATION SCHEDULE — mark each day Remote, On-site, or Off — and PaperKit totals it into a clear “N remote / M on-site days per week” banner and a Mon–Fri grid right on the agreement. Add the primary remote work location, work hours and core-availability window, the equipment the company provides, an expense or stipend note, and a data-security / confidentiality acknowledgment — plus a default note that the arrangement does not change at-will employment. This is a genuine TWO-PARTY agreement: the EMPLOYER e-signs and sends it, then the EMPLOYEE e-signs to ACCEPT or DECLINE (with an optional note) on the very same hosted link — no back-and-forth email, just one page that captures both signatures. (This is a convenience template, not legal, HR, or tax advice — whether remote work is permitted, how expenses and equipment are handled, and how employment, tax, and workplace-safety law apply are governed by your employer's policy and applicable law.)
Open tool →BYOD Device Policy & Agreement
Letting someone use their own phone or laptop for work? Do it the clean way with a proper BYOD (Bring Your Own Device) Policy & Agreement the employee fills in and signs. PaperKit drafts a polished one in seconds: pick the scope — FULL BYOD (any personal device), MOBILE ONLY (personal phone), BYOD WITH A STIPEND, or PERSONAL COMPUTER / LAPTOP — and the whole agreement reshapes (the title, the framing, which requirements are emphasised, and the closing). Then REGISTER each personal device in a clean table — type (phone, laptop, tablet, desktop, other), make/model, operating system, and an identifier (serial / IMEI / phone tail) that’s masked to the last 4 characters on the form for safety. Next choose the SECURITY REQUIREMENTS the employee agrees to from a ready-made checklist — passcode/biometric lock, device encryption, keep OS & apps updated, enroll in mobile-device management (MDM), CONSENT TO REMOTE WIPE of company data, no jailbreak/root, report a lost or stolen device promptly, keep work data separate & secure, no unauthorized apps, remove company data on exit, no shared/family use, and follow the acceptable-use policy — and each one you turn on becomes a checked ✓ term on the agreement. Add your own custom terms, an optional device stipend note, and a default “this doesn’t change at-will employment” line. The employee is the one registering the device(s), so THEY e-sign the hosted agreement online and submit it to IT / HR — there’s no second signature, and the page is set to noindex to keep it private. (This is a convenience template, not legal, HR, or security advice — PaperKit doesn’t enroll, manage, secure, or wipe any device or file anything; your employer owns its security program, and whether remote wipe, device management, and monitoring are permitted and how they interact with your personal data and privacy law vary by employer and state.)
Open tool →IT Acceptable Use Policy & Agreement
Onboarding a new hire — or rolling out the rules for company laptops, email, and AI tools? Get it acknowledged the clean way with a proper IT Acceptable Use Policy (AUP) & Agreement the employee reads and signs. PaperKit drafts a polished one in seconds: pick the focus — GENERAL IT & SYSTEMS, INTERNET & EMAIL, SOCIAL MEDIA & ONLINE CONDUCT, or AI & GENERATIVE AI — and the whole form reshapes (the title, the framing, which rules are emphasised, the ready-made Permitted/Prohibited lists, and the closing). The centerpiece is a clean TWO-COLUMN list — ✓ Permitted uses on the left, ✕ Prohibited uses on the right — seeded with sensible defaults for the focus you chose and fully editable so you can match your own policy. Then choose the acknowledgments the employee attests to from a ready-made checklist — read & understand the policy, use systems for authorized purposes only, protect credentials, no unauthorized software or data exfiltration, consent to monitoring / no expectation of privacy, report incidents, follow data-classification rules, comply with law & licenses, no illegal or offensive use, understand discipline for violations, return or remove company data on exit, and e-signature consent — and each one you turn on shows up as a checked ✓ acknowledgment on the form. Add your own custom statements, a monitoring / no-privacy note, and a default “this doesn’t change at-will employment” line, and record the policy title, version, and effective date. The employee is the one acknowledging it, so THEY e-sign the hosted form online and submit it to IT / HR — there’s no second signature, and the page is set to noindex to keep it private. (This is a convenience template, not legal, HR, or IT-security advice — PaperKit doesn’t draft, review, verify, enforce, or monitor the policy or file anything; your employer owns its IT security program, and what monitoring is permitted and how at-will language applies vary by employer and state.)
Open tool →Company Property Return & Offboarding Acknowledgment
Someone leaving the team? Close it out the clean way with a proper Company Property Return & Offboarding Acknowledgment the departing employee fills in and signs. PaperKit drafts a polished one in seconds: pick the separation type — VOLUNTARY RESIGNATION, TERMINATION, LAYOFF / REDUCTION IN FORCE, END OF CONTRACT, or RETIREMENT — and the whole form reshapes (the title, the framing, the acknowledgment intro, and the closing). The centerpiece is a clean RETURNED-ITEMS TABLE — list each piece of company property (laptop, phone, tablet, monitor, ID badge, keys, company credit card, access card, vehicle, documents, or other), its description or asset tag, and a clear STATUS badge (✓ Returned, Outstanding, or N/A) so it’s obvious at a glance what’s back and what’s still out. Then choose the acknowledgments the employee attests to from a ready-made checklist — returned all company property, collected personal belongings, access is being revoked, no company data kept on personal devices, will promptly return anything outstanding (its value may be deducted from final pay only where law permits), confidentiality obligations continue, work product belongs to the company, continuing non-solicit obligations, final pay & PTO acknowledged, benefits / COBRA info understood, forwarding contact provided, and e-signature consent — and each one you turn on shows up as a checked ✓ acknowledgment. Add your own custom statements, an optional final-pay / benefits note, and a default deduction note. The employee is the one acknowledging it, so THEY e-sign the hosted form online and submit it to HR / IT — there’s no second signature, and the page is set to noindex to keep it private. (This is a convenience template, not legal, HR, tax, or payroll advice — PaperKit doesn’t verify the return of any property, revoke any access, run payroll, or file anything; your employer owns its offboarding process, and whether and how the value of unreturned property may be deducted from final pay, how final wages and accrued PTO must be paid, and how benefits continuation like COBRA applies vary by state and employer.)
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