Someone's leaving? Put their final pay in writing the clean way — with a clear statement that confirms the final wages you owe and when and how they'll be paid. A Final Paycheck / Final Wage Statement Letter is the tidy, professional way for a manager, HR, payroll, or finance to confirm to a departing employee the FINAL WAGES the company owes on separation — the final regular or hourly pay, plus any accrued unused PTO payout, minus lawful deductions or offsets — and PaperKit drafts a polished one in seconds. It closes the offboarding money loop: Termination → Final Pay → PTO payout. Pick the REASON employment is ending — a VOLUNTARY RESIGNATION, an INVOLUNTARY TERMINATION, a LAYOFF / reduction in force, the END OF A CONTRACT or assignment, a RETIREMENT, or a MUTUAL SEPARATION — and it reshapes the whole letter: the title, the subtitle, the framing, and the closing. Then choose HOW it will be paid — in the final regular paycheck, by a separate check, by direct deposit, or by a mailed check — and it rewrites the how-this-will-be-paid line for you. Like a PTO payout or back-pay statement, this one does the math: lay out each final-pay LINE — final regular pay, accrued PTO payout — and PaperKit SUMS them to a net final pay owed, and you can enter a NEGATIVE line (a lawful deduction, a repaid advance, or an unreturned-equipment offset) so the schedule nets down to what's still owed. It's a statement TO your employee, so you (the approver) e-sign it online and send them the polished PDF — there's no second signature. (This is a courtesy statement, not legal, tax, or payroll advice — it doesn't create, calculate, or guarantee any payment; the figures are what you type. Final-pay timing and the deductions an employer may lawfully take from a final paycheck vary by state — many states require final wages on the last day worked or within a set number of days — so confirm your obligations and the net amount payable through payroll, counsel, and your official records.)
The big lever — it reshapes the whole letter: the title, the subtitle, the framing and the closing.
Voluntary resignation — the employee chose to leave; this confirms the final wages owed.
Overrides the single "how this will be paid" sentence in the letter.
Final paycheck — pay the final wages together with the final regular paycheck.
PaperKit lists the lines below and sums them to a net final pay owed. Enter a negative amount (e.g. -750.00) for a lawful deduction, a repaid advance, or an unreturned-equipment offset, so the schedule nets down to what's still owed. You type the numbers — PaperKit only adds them up (before taxes and withholdings).
The authorized approver (manager / HR / payroll / finance). You e-sign the hosted statement online — this is a statement TO the employee, so there is no employee signature line.
Turn on what applies. Payment timing, a tax / supplemental-wages note and a questions-contact line are on by default.
A real final-paycheck / final-wage statement. The separation reason reshapes the title, subtitle and framing; the payment method overrides the how-it-will-be-paid sentence; the schedule sums your lines to a net final pay owed (a negative deduction / offset line nets it down). Publish to get a hosted link you can e-sign online.
$9/mo — remove the DRAFT watermark + “Made with PaperKit” badge, unlimited clean-PDF statements, and Pro across every tool.
A final-paycheck / final-wage statement is a template for convenience, not legal, tax, or payroll advice. It does not itself create, calculate, or guarantee any payment — the figures shown are exactly what you enter. Final pay is generally taxable wages, and applicable taxes and withholdings are handled through payroll. Final-pay timing and the deductions an employer may lawfully take from a final paycheck vary by state (many states require final wages on the last day worked or within a set number of days). PaperKit is not a law firm or a payroll provider and records electronic signature via the signer's typed name; confirm the figures, allowable deductions, and the net amount payable through payroll, counsel, and your official records before relying on this form.