✉️ Free Hiring & Employee Letter Templates
Free hiring and employee letter templates — offer letters, verification, warnings, promotions, resignations and separation letters. Instant PDF.
Offer Letter Maker
Draft a professional employment offer letter — position, pay & benefits — hosted online with candidate e-accept & PDF.
Open tool →Resume Builder
Build an ATS-friendly resume with a live readiness score + job-description keyword match — hosted, PDF & .txt.
Open tool →Cover Letter Maker
Turn a few details into a polished, multi-paragraph cover letter with a live strength score — hosted, PDF & .txt.
Open tool →Job Application Kit
One form builds BOTH an ATS-scored resume AND a matching cover letter — with a combined readiness score, hosted together.
Open tool →Confidential Information & Invention Assignment (CIIA / PIIA)
Hiring an employee, bringing on a contractor, or adding an advisor — and you need the document EVERY new hire signs on day one, the one that puts the company's confidential information and inventions firmly in the company's hands? A Confidential Information & Invention Assignment Agreement (a “CIIA” / “PIIA” / “invention assignment agreement” / “proprietary information agreement”) is the single highest-volume onboarding document at any startup, and the natural pair to the offer letter and the equity grant: form the company, hire the person, and have them sign the confidentiality + IP-assignment agreement before they touch the code. PaperKit builds the right one: pick who's signing — an EMPLOYEE (a full PIIA with an at-will acknowledgment, work-for-hire and present assignment of inventions), an independent CONTRACTOR (assigns the deliverables and work product, keeps independent status), or an ADVISOR (a lighter, services-oriented confidentiality + IP agreement) — and it reshapes the whole document. Then pick how broadly inventions are assigned, which rewrites the assignment section: ALL RELATED inventions (the broadest, standard employee scope — anything related to the business, resulting from company work, or made with company resources), only inventions relating to the COMPANY'S BUSINESS, or only the specific DELIVERABLES created for the company. List any prior inventions the person already owns and it builds an Exhibit A carve-out schedule (leave it empty and the agreement states there are none). Every clause a real onboarding agreement expects is laid out and toggleable: confidentiality during and after, present assignment of inventions, prompt disclosure, a state-law statutory carve-out (e.g. California Labor Code 2870), further-assurances and power of attorney to perfect the company's ownership, a moral-rights waiver, work-for-hire, return of company materials, a no-conflicting-obligations representation, an optional non-solicitation, the at-will acknowledgment (employees) and injunctive-relief remedies — plus governing law and extra terms. It's self-drafted: the company signatory reviews and e-signs online, the individual signs on their printed signature line, and you download the clean PDF, with an optional notary block. (This is a template, not legal advice; confidentiality and invention-assignment law, permissible assignment scope, statutory carve-outs, non-solicitation enforceability and worker classification vary by state, so confirm yours before relying on this form.)
Open tool →Non-Compete / Non-Solicitation (Restrictive Covenants)
Hiring a salesperson who'll own your customer list, bringing on an engineer who'll learn your roadmap, or buying a business whose goodwill you're paying for — and you need the person to agree not to walk across the street and compete? A Non-Compete / Non-Solicitation Agreement (a “restrictive covenants agreement,” a “non-compete,” a “non-solicit,” an “employee non-compete,” a “no-raid / anti-poaching agreement”) is one of the highest-volume onboarding legal documents, and the sister to the CIIA: the CIIA assigns your IP and confidentiality; THIS one restrains the person from competing, soliciting your customers or employees, and disparaging you after they leave. PaperKit builds the right one: pick which covenants — a hard NON-COMPETE (plus the non-solicit covenants), NON-SOLICITATION of customers and employees only (far more enforceable), a NO-RAID employee-only anti-poaching covenant (the most widely enforceable), or the COMBINED full package — and it reshapes the whole agreement and which restraint sections appear. Then pick who's restricted — an EMPLOYEE, an independent CONTRACTOR, or the SELLER in a SALE OF A BUSINESS (covenants protecting purchased goodwill are enforced far more readily) — which rewrites the consideration and enforceability framing. Set a reasonable duration and geographic scope, and list the specific competing businesses, restricted territories or named customers in a Schedule A restricted-scope table. Every clause a real restrictive-covenants agreement expects is here and toggleable: a confidentiality tie-in, non-solicitation of customers, non-solicitation of employees (no-raid), non-disparagement, reasonableness / blue-pencil reformation, tolling, an optional garden-leave clause, injunctive-relief remedies, and an always-on enforceability-varies-by-state notice — plus governing law and extra terms. Because non-competes are void or limited in several states (California, North Dakota, Oklahoma, Minnesota) and under FTC scrutiny, the hard non-compete is OFF by default and the more widely enforceable non-solicit / no-raid covenants are first-class. It's self-drafted: the company signatory reviews and e-signs online, the individual signs on their printed signature line, and you download the clean PDF, with an optional notary block. (This is a template, not legal advice; non-compete and non-solicitation enforceability varies dramatically by state and by the facts, so confirm yours with counsel before relying on this form.)
Open tool →Separation / Severance Agreement
An employee is leaving — a mutual parting, a layoff, a termination without cause, or a resignation — and you need to pay agreed severance in exchange for a clean break? A Separation / Severance Agreement (a “separation agreement,” a “severance agreement,” a “termination agreement,” a “separation and release agreement”) is the OFFBOARDING bookend to the documents you signed the person on when they joined: form the company, hire the person, sign the offer letter, the CIIA and the non-compete — and, when it ends, paper the separation with a release of claims. It's what HR leads and founders search for by name when someone departs. PaperKit builds the right one: pick how the employment ended — a MUTUAL separation, a LAYOFF / reduction in force, a TERMINATION WITHOUT CAUSE, or a voluntary RESIGNATION — and it reshapes the whole agreement, its title and its recitals. Then pick the release scope, which rewrites the release-of-claims section: a GENERAL RELEASE of all claims, NO RELEASE (document the terms only), or an ADEA/OWBPA release for an employee age 40 or older — which adds the statutory advice-to-consult-counsel notice, the 21- or 45-day consideration period and the 7-day revocation window a valid age-discrimination waiver requires. Itemize the severance in a schedule — severance pay, an accrued-PTO payout, a COBRA subsidy, a prorated bonus — and it sums to the total consideration the employee receives for signing. Every clause a real separation agreement expects is here and toggleable: the release of claims, return of company property, confidentiality of the agreement, a reaffirmation of surviving obligations that ties back to the CIIA and (optionally) the non-compete, non-disparagement, a neutral reference, post-separation cooperation, and a no-admission-of-liability clause — plus governing law and extra terms. It's self-drafted: the company signatory reviews and e-signs online, the departing employee signs on their printed signature line, and you download the clean PDF, with an optional notary block. (This is a template, not legal advice; release and severance law varies by state and by federal statute — the OWBPA governs ADEA releases for employees age 40+, and some claims cannot be waived — so confirm yours with counsel before relying on this form.)
Open tool →Employee Warning / Write-Up / PIP
An employee's performance, conduct, attendance, or policy compliance is a problem — and you need to document it properly before it can lead to termination? An Employee Warning / Disciplinary Write-Up / Performance Improvement Plan (a “write up form,” an “employee warning notice,” a “disciplinary action form,” a “written warning,” a “PIP”) is the DISCIPLINE bookend of PaperKit's HR lifecycle: form the company, hire the person, sign the offer letter, the CIIA and the non-compete — and, when things go wrong, paper the discipline before you ever paper the separation. It's what managers and HR search for by name. PaperKit builds the right one: pick the action — a DOCUMENTED VERBAL WARNING, a formal WRITTEN WARNING, a last-chance FINAL WRITTEN WARNING before termination, or a structured PERFORMANCE IMPROVEMENT PLAN (PIP) — and it reshapes the whole notice, its title and its tone. Then pick the issue category — JOB PERFORMANCE, WORKPLACE CONDUCT, ATTENDANCE & PUNCTUALITY, or a POLICY VIOLATION — which rewrites the statement-of-issue and the expectations. Lay out the fix in an improvement-goals action plan: each goal, its target date, and how success will be measured — the heart of a real PIP. Every section a proper disciplinary notice expects is here and toggleable: the statement of the issue, the required improvements and expectations, a review period with check-ins, the support and resources offered, the consequences of failing to improve (up to and including termination), a reference to prior warnings, the employee's right to respond, and an at-will / not-a-contract reminder so the notice never accidentally creates a promise of continued employment. It's self-drafted: the manager or HR reviews and e-signs online, the employee signs a printed acknowledgment-of-receipt line, and you download the clean PDF. (This is a template, not legal advice; a write-up does not change at-will status, and discipline practice varies by employer policy and by state — confirm yours with counsel or a qualified HR professional before relying on this form.)
Open tool →Employment Verification Letter (VOE)
An employee needs proof of employment for a mortgage, a landlord, a background check, a visa or a loan — and it's on you (HR or the manager) to produce it. An Employment Verification Letter / Verification of Employment (VOE) is the single most-requested HR letter, and PaperKit drafts the right one in seconds. Pick what it's FOR — a MORTGAGE LENDER, a RENTAL / LANDLORD application, VISA / IMMIGRATION support, a LOAN or CREDIT application, or a GENERAL “to whom it may concern” — and it reshapes the whole letter: the addressee, the framing and the closing. Say whether the person is a CURRENT or FORMER employee and it flips the tense and the dates automatically (“is employed” with a start date, or “was employed” from start to end). Confirm exactly what you want to state — job title and department, employment dates, employment status and type (full-time / part-time / contract), and a good-standing line — each toggleable. Compensation is treated as sensitive: it's OFF by default (the letter says figures are released only with the employee's consent), but flip it on and PaperKit itemizes base salary, bonus and more and sums them to a total. For mortgage and rental letters you can add a carefully HEDGED probability-of-continued-employment statement — the thing underwriters ask for — wrapped in an at-will / not-a-guarantee reminder so you don't overstate. It's a letter TO a third party, so you (HR) e-sign it online and send the clean PDF — there's no employee signature line. (This is a template, not legal advice; employers vary in what they disclose and overstating employment can create liability — confirm your process with counsel or a qualified HR professional.)
Open tool →Termination Letter / Notice of Termination
Letting someone go is the hardest letter an employer has to write — and the one most likely to create liability if the wording is wrong. A Termination Letter / Notice of Termination is the formal notice you send TO the employee that their employment is ending; it's the bookend to PaperKit's Separation & Severance Agreement (this is the notice, not the signed release). Pick WHY the employment is ending — FOR CAUSE / misconduct, a LAYOFF / reduction in force, END OF CONTRACT, POOR PERFORMANCE, or a MUTUAL SEPARATION — and it reshapes the whole letter: the title, the tone (firm for cause, empathetic for a layoff, neutral for a contract end, amicable for a mutual split), the framing and the closing. Then choose the NOTICE TYPE — effective IMMEDIATELY, with a WORKING NOTICE period (a last day worked plus an end date), or PAY IN LIEU of notice — and it rewrites the effective-date and last-day wording automatically. Final pay is treated with care: it's a simple statement by default (paid per your state's law), but flip on the itemized FINAL-PAY schedule and PaperKit lists final wages, accrued PTO, severance and reimbursements and sums them to a total. Toggle exactly what applies — return of company property, benefits/COBRA end info, a severance offer (pointing to the separate agreement), rehire eligibility, a reference to prior warnings, and a reminder that confidentiality obligations continue. It's a letter TO the employee, so you (the authorized signer) e-sign it online and deliver the clean PDF — there's no employee signature line. (This is a template, not legal advice; final-pay timing, notice and layoff rules — including the WARN Act — are state-specific, so confirm your process with counsel or a qualified HR professional.)
Open tool →Reference / Recommendation Letter
Someone asked you to be a reference — for a new job, a promotion, a rental application, or a university program — and now you're staring at a blank page. A Letter of Recommendation is one of the most-requested documents there is, and PaperKit drafts a strong, specific one in seconds. Pick WHAT KIND of reference it is — a PROFESSIONAL endorsement, a MANAGERIAL / leadership reference, a CHARACTER reference, an ACADEMIC recommendation, or a case for a PROMOTION — and it reshapes the whole letter: the title, the emphasis (work quality, leadership, personal integrity, scholarship, or readiness for the next level) and the closing endorsement. Then say HOW YOU KNOW THEM — you were their manager, a colleague, a client, a mentor, or their landlord — and it rewrites the opening paragraph that establishes why your recommendation carries weight. Add the details that make a reference credible: how long you've known them, in what context, the role they're aiming for. Want to make it really land? Flip on the HIGHLIGHTS list and add their standout strengths and accomplishments as clean bullet points — the specific, concrete evidence that separates a memorable letter from a generic one. It's a letter TO the recipient, so you (the writer) e-sign it online and send the polished PDF — there's no second signature. (A recommendation is your honest opinion, not a guarantee — write what you genuinely believe; this is a template, not legal advice.)
Open tool →Resignation Letter
You've decided to move on — now you need to put it in writing, professionally, without burning a bridge. A resignation letter is one of the most-searched documents there is, and PaperKit drafts a polished, graceful one in seconds. Pick WHY you're leaving — a NEW OPPORTUNITY, PERSONAL reasons, a RELOCATION, RETIREMENT, a CAREER CHANGE, or simply that the role is NO LONGER THE RIGHT FIT — and it reshapes the whole letter: the framing, the tone (warm & grateful vs neutral & brief), the optional stated-reason sentence and the closing well-wishes. Even the “not the right fit” option stays gracious — it never airs grievances. Then choose your NOTICE PERIOD — the standard TWO WEEKS, EFFECTIVE IMMEDIATELY, a SPECIFIC LAST DAY, or EXTENDED notice — and it rewrites the exact effective-date and last-day wording for you. Want to leave things tidy? Flip on the HANDOVER list and add the transition items you'll wrap up before you go — the clean, professional touch managers remember. It's a letter TO your employer, so you (the employee) e-sign it online and send the polished PDF — there's no second signature. (Employment is generally at-will and notice / final-pay rules vary by state and contract; this is a template, not legal advice — check your agreement and keep a dated copy.)
Open tool →Leave of Absence Request Letter
Life happens — a medical procedure, a new baby, a family member who needs you, a loss, military duty — and you need to formally ask your employer for time away, in writing, the right way. A Leave of Absence Request Letter is the professional way to put that request on the record, and PaperKit drafts a clear, respectful one in seconds. Pick your TYPE of leave — MEDICAL, PARENTAL (maternity / paternity), FAMILY CARE, PERSONAL, BEREAVEMENT, or MILITARY — and it reshapes the whole letter: the subtitle, the framing, the tone (gentle for medical and bereavement, upbeat and committed for parental and military), the optional stated-reason sentence, and the closing. Then choose the DURATION — FIXED start and return dates, OPEN-ENDED (return to be confirmed), INTERMITTENT / as-needed, or a REDUCED / modified schedule — and it rewrites the exact start-and-return wording for you. Need to spell things out? Flip on the SUPPORTING DETAILS list and add accommodation requests, coverage notes, or documentation you'll provide as clean bullet points. It's a letter TO your employer, so you (the employee) e-sign it online and send the polished PDF — there's no second signature. Remember: this is a REQUEST, not an approval — FMLA / ADA eligibility and state leave laws vary, so confirm approval in writing with HR. (This is a template, not legal advice.)
Open tool →Salary Increase / Raise Request Letter
You've earned it — now you need to ask for it, in writing, the right way. A Salary Increase / Raise Request Letter is the professional way to put your case for a pay raise on the record, and PaperKit drafts a confident, respectful one in seconds. Pick the BASIS for your ask — MARKET DATA, PERFORMANCE, ADDED RESPONSIBILITIES, COST OF LIVING, TENURE / LOYALTY, or a COMPETING OFFER — and it reshapes the whole letter: the subtitle, the framing, the core argument, and the closing (the competing-offer option stays honest but tactful, making clear you'd rather stay). Then choose HOW to frame the ask — a SPECIFIC PERCENT, a TARGET SALARY, a MARKET RANGE, or simply OPEN TO DISCUSSION — and it rewrites the exact request sentence for you. Want to back it up? Flip on the ACCOMPLISHMENTS list and add your wins, results, and added scope as clean bullet points. It's a letter TO your manager or HR, so you (the employee) e-sign it online and send the polished PDF — there's no second signature. Remember: this is a REQUEST, not an approval — pay decisions and budgets are up to your employer, so confirm any change in writing. (This is a template, not legal, tax, or HR advice.)
Open tool →Job Offer Acceptance Letter
You got the offer — now close the loop the right way, in writing. A Job Offer Acceptance Letter is the professional way to formally accept a job and put your acceptance on the record, and PaperKit drafts a warm, polished one in seconds. Pick the CONTEXT of your offer — a brand-NEW HIRE, an internal PROMOTION, RETURNING to a team you left, a CONTRACT-to-PERMANENT conversion, or a role that involves RELOCATION — and it reshapes the whole letter: the subtitle, the framing, the tone, and the closing. Then choose HOW you want to confirm — accept exactly AS OFFERED, accept and CONFIRM YOUR START DATE, accept PENDING onboarding paperwork or checks, or accept WITH A NOTE you'd like to confirm — and it rewrites the exact acceptance sentence for you. Want it on the record? Flip on the CONFIRMED TERMS list and restate the title, salary, start date, location, and who you report to as clean bullet points. It's a letter TO your hiring manager or HR, so you (the new employee) e-sign it online and send the polished PDF — there's no second signature. Remember: this confirms your acceptance, but the binding terms live in the employer's offer — so confirm the final details in writing. (This is a template, not legal, tax, or HR advice.)
Open tool →Interview Thank-You / Follow-Up Letter
The interview went well — now stand out by following up the right way, in writing. An Interview Thank-You / Follow-Up Letter is the simple, professional move that keeps you top of mind, and PaperKit drafts a warm, specific one in seconds. Pick the STAGE you're following up on — a PHONE SCREEN, a FIRST ROUND, a FINAL ROUND, a PANEL interview, or a POST-OFFER conversation — and it reshapes the whole letter: the subtitle, the framing, the tone, and the closing. Then choose WHAT ELSE to say — simply REAFFIRM YOUR INTEREST, ADDRESS a point that came up, SHARE one more helpful thing, or POLITELY ASK about next steps — and it rewrites the follow-up sentence for you. Want to jog their memory? Flip on the POINTS WE DISCUSSED list and add specific moments from the conversation, relevant experience, or how you'd contribute as clean bullet points. It's a note TO your interviewer or hiring manager, so you e-sign it online and send the polished PDF or paste it into an email — there's no second signature. Remember: this is a courtesy follow-up, not a guarantee of an offer — hiring decisions rest with the employer. (This is a template, not legal, tax, or HR advice.)
Open tool →Job Offer Decline / Rejection Letter
Got an offer you're not going to take? Turn it down the right way — graciously, in writing, without burning the bridge. A Job Offer Decline / Rejection Letter is the professional way to say no and keep the relationship intact, and PaperKit drafts a warm, respectful one in seconds. Pick your REASON for declining — you ACCEPTED ANOTHER ROLE, the COMPENSATION didn't work out, it's NOT THE RIGHT FIT, TIMING or personal circumstances, you're STAYING in your current role, or the RELOCATION isn't feasible — and it reshapes the whole letter: the subtitle, the framing, the graceful explanation, and the well-wishes. Then choose the TONE you want to strike — KEEP THE DOOR OPEN for the future, WARM and professional, BRIEF and polite, or OFFER TO REFER someone from your network — and it rewrites the closing line for you. Want to leave them feeling good? Flip on the WHAT I APPRECIATED list and call out specific things you valued about the process and the team as clean bullet points. It's a letter TO your hiring manager or HR, so you (the candidate) e-sign it online and send the polished PDF — there's no second signature. This is a courtesy letter that communicates your decision — it doesn't release you from any binding commitment. (This is a template, not legal, tax, or HR advice.)
Open tool →Salary Negotiation / Counteroffer Letter
Got an offer but the number's a little low? Don't just say yes — counter it, professionally. A Salary Negotiation / Counteroffer Letter is the polished way to ask for more before you accept, and PaperKit drafts a confident, respectful one in seconds. Pick the BASIS for your ask — you have a COMPETING OFFER, you're going off MARKET DATA, you're making the case on your EXPERIENCE and value, it's about COST OF LIVING, the ROLE'S SCOPE is bigger than the offer reflects, or you're READY TO SIGN the moment the gap closes — and it reshapes the whole letter: the subtitle, the framing, the justification, and the enthusiasm line. Then choose how firmly to ask — COLLABORATIVE, FIRM but warm, OPEN TO TRADE-OFFS, or DECISIVE — and it rewrites the closing line for you. Spelling out exactly what you want? Flip on the WHAT I'M ASKING FOR list and lay out your asks — base, bonus, equity, start date, remote days — as clean bullet points (type your own numbers; PaperKit does no math). It's a letter TO your hiring manager or HR, so you (the candidate) e-sign it online and send the polished PDF — there's no second signature. It sits right between the acceptance and the decline: offer → negotiate → accept or decline. (This is a courtesy letter, not legal, tax, HR, or negotiation advice.)
Open tool →Employee Promotion Letter
Promoting someone? Make it official the right way — with a warm, professional letter they'll be proud to keep. An Employee Promotion Letter is the clean, signed, filed way for a manager or HR to announce a promotion, and PaperKit drafts a polished one in seconds. Pick the BASIS for the promotion — strong MERIT and performance, a ROLE or title CHANGE, EXPANDED SCOPE and responsibilities, a move into LEADERSHIP, recognition and RETENTION, or a team REALIGNMENT — and it reshapes the whole letter: the subtitle, the announcement, the recognition paragraph, and the closing. Then choose what to EMPHASIZE — the RESULTS they delivered, their growth and POTENTIAL, their impact on the TEAM, or their DEDICATION over time — and it rewrites the recognition line for you. Spelling out what's changing? Flip on the WHAT'S CHANGING list and lay out the new title, new pay, new reporting line, and effective date as clean bullet points (type your own numbers; PaperKit does no math). It's a letter TO your employee, so you (the manager or HR rep) e-sign it online and hand them the polished PDF — there's no second signature. It's the positive counterpart to a termination or write-up letter, for the same HR toolkit. (This is a courtesy HR letter, not legal, tax, or HR advice — confirm the binding details through payroll and your official records.)
Open tool →New Hire Welcome / Onboarding Letter
Just hired someone great? Start them off right — with a warm, professional welcome letter that makes day one feel personal. A New Hire Welcome / Onboarding Letter is the clean, signed way for a manager or HR to welcome a new employee, and PaperKit drafts a polished one in seconds. Pick the FOCUS of the welcome — how well they fit your CULTURE, the ROLE and impact they'll have, the TEAM that's excited to meet them, their GROWTH and development, the MISSION they're joining, or simply getting them SET UP for a smooth first day — and it reshapes the whole letter: the subtitle, the opening, the warm-welcome paragraph, and the closing. Then choose the TONE — warm and personal, upbeat and energetic, professional and polished, or supportive and mentoring — and it rewrites the welcome line for you. Want them to know exactly what to expect? Flip on the FIRST-DAY CHECKLIST and lay out the start time, who to report to, what to bring, and the first-week plan as clean bullet points. It's a letter TO your new hire, so you (the manager or HR rep) e-sign it online and send them the polished PDF — there's no second signature. It sits right after they accept your offer, the positive kickoff to onboarding. (This is a courtesy HR letter, not legal, tax, or HR advice — confirm the binding details through payroll and your official records.)
Open tool →Salary Increase / Pay Raise Letter
Giving someone a raise? Put it in writing the right way — with a warm, professional salary increase letter that makes the good news land. A Salary Increase / Pay Raise Letter is the clean, signed way for a manager or HR to confirm a pay bump (with no title change), and PaperKit drafts a polished one in seconds. Pick the BASIS for the raise — MERIT and performance, a COST-OF-LIVING adjustment, a MARKET correction, an expanded ROLE, RETENTION, or the outcome of an ANNUAL REVIEW — and it reshapes the whole letter: the subtitle, the opening, the recognition paragraph, and the closing. Then choose the EMPHASIS — the RESULTS they delivered, their GROWTH, keeping their pay at MARKET PARITY, or simple APPRECIATION — and it rewrites the recognition line for you. Want the numbers on record? Flip on NEW PAY DETAILS and lay out the new base, effective date, prior base, and next review as clean bullet points (you type them — PaperKit does no math). It's a letter TO your employee, so you (the manager or HR rep) e-sign it online and send them the polished PDF — there's no second signature. Distinct from a promotion letter: this is a change in PAY at the same role. (This is a courtesy HR letter, not legal, tax, or HR advice — confirm the binding figures and effective date through payroll and your official records.)
Open tool →Bonus / Incentive Award Letter
Giving someone a bonus? Make it land — with a warm, professional letter that puts the good news in writing. A Bonus / Incentive Award Letter is the clean, signed way for a manager or HR to confirm a ONE-TIME award (not a raise — this is a single payment), and PaperKit drafts a polished one in seconds. Pick the TYPE of bonus — a SPOT / discretionary thank-you, an ANNUAL or performance bonus, a SIGNING bonus for a new hire, a RETENTION bonus to keep someone great, a REFERRAL bonus for a good introduction, or a PROJECT / MILESTONE award — and it reshapes the whole letter: the subtitle, the announcement, the recognition paragraph, and the closing. Then choose what to EMPHASIZE — the RESULTS they delivered, their TEAMWORK, going ABOVE AND BEYOND, or simple APPRECIATION — and it rewrites the recognition line for you. Want the specifics on record? Flip on BONUS DETAILS and lay out the amount, when it's paid, the type, and any withholding note as clean bullet points (you type them — PaperKit does no math). It's a letter TO your employee, so you (the manager or HR rep) e-sign it online and send them the polished PDF — there's no second signature. Distinct from a salary increase letter: this is a one-time payment, not a change to base pay. (This is a courtesy HR letter, not legal, tax, or HR advice — confirm the binding figures, payment date, and any withholding through payroll and your official records.)
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