Giving someone a raise? Put it in writing the right way — with a warm, professional salary increase letter that makes the good news land. A Salary Increase / Pay Raise Letter is the clean, signed way for a manager or HR to confirm a pay bump (with no title change), and PaperKit drafts a polished one in seconds. Pick the BASIS for the raise — MERIT and performance, a COST-OF-LIVING adjustment, a MARKET correction, an expanded ROLE, RETENTION, or the outcome of an ANNUAL REVIEW — and it reshapes the whole letter: the subtitle, the opening, the recognition paragraph, and the closing. Then choose the EMPHASIS — the RESULTS they delivered, their GROWTH, keeping their pay at MARKET PARITY, or simple APPRECIATION — and it rewrites the recognition line for you. Want the numbers on record? Flip on NEW PAY DETAILS and lay out the new base, effective date, prior base, and next review as clean bullet points (you type them — PaperKit does no math). It's a letter TO your employee, so you (the manager or HR rep) e-sign it online and send them the polished PDF — there's no second signature. Distinct from a promotion letter: this is a change in PAY at the same role. (This is a courtesy HR letter, not legal, tax, or HR advice — confirm the binding figures and effective date through payroll and your official records.)
The big lever — it reshapes the whole letter: the subtitle, the opening, the recognition paragraph, and the closing. Pick what best describes why the pay is changing.
Merit / performance — frames the raise around the strong performance they've delivered.
Overrides the recognition line — the sentence that says what the raise is being tied to. The results they delivered, their growth, keeping their pay at market, or simple appreciation.
Results delivered — the recognition line ties the raise directly to the impact of their work.
Your company appears on the letterhead and you — the manager or HR rep — e-sign the hosted letter. This is a letter TO the employee, so there's no second signature.
Who the letter is addressed to. Their role and the effective date shape the opening line.
Off = a clean narrative letter. On = PaperKit adds a “here are the details of your new compensation…” block that lays out the new base, effective date, prior base, and next review as clear bullets. (One line per item, in your own words — PaperKit does no math, it just prints the list you type.)
Turn on what applies. A thank-you paragraph and a looking-forward line are on by default.
A real salary increase letter. The basis reshapes the opening & recognition paragraph; the emphasis rewrites the recognition line; the new-pay-details bullets appear only if you turn them on. Publish to get a hosted link you can e-sign online.
$9/mo — remove the DRAFT watermark + “Made with PaperKit” badge, unlimited clean-PDF letters, and Pro across every tool.
A salary increase letter is a template for convenience, not legal, tax, or HR advice. It is a courtesy letter confirming a pay change; it does not by itself create, calculate, or guarantee the employee's compensation, benefits, or terms of employment, and it is not an employment contract. Confirm the binding figures and effective date through your organization's official payroll and records. PaperKit is not a law firm and records electronic signature via the signer's typed name.