Just hired someone great? Start them off right — with a warm, professional welcome letter that makes day one feel personal. A New Hire Welcome / Onboarding Letter is the clean, signed way for a manager or HR to welcome a new employee, and PaperKit drafts a polished one in seconds. Pick the FOCUS of the welcome — how well they fit your CULTURE, the ROLE and impact they'll have, the TEAM that's excited to meet them, their GROWTH and development, the MISSION they're joining, or simply getting them SET UP for a smooth first day — and it reshapes the whole letter: the subtitle, the opening, the warm-welcome paragraph, and the closing. Then choose the TONE — warm and personal, upbeat and energetic, professional and polished, or supportive and mentoring — and it rewrites the welcome line for you. Want them to know exactly what to expect? Flip on the FIRST-DAY CHECKLIST and lay out the start time, who to report to, what to bring, and the first-week plan as clean bullet points. It's a letter TO your new hire, so you (the manager or HR rep) e-sign it online and send them the polished PDF — there's no second signature. It sits right after they accept your offer, the positive kickoff to onboarding. (This is a courtesy HR letter, not legal, tax, or HR advice — confirm the binding details through payroll and your official records.)
The big lever — it reshapes the whole letter: the subtitle, the opening, the warm-welcome paragraph, and the closing. Pick what you most want the new hire to feel.
Culture & values fit — frames the welcome around how well they fit your culture and the people here.
Overrides the welcome line — the sentence that sets the emotional register of the whole letter. Warm and personal, upbeat and energetic, professional and polished, or supportive and mentoring.
Warm & personal — the welcome line is heartfelt and speaks to them directly, first name and all.
Your company appears on the letterhead and you — the manager or HR rep — e-sign the hosted letter. This is a letter TO the new hire, so there's no second signature.
Who the letter is addressed to. Their role and start date shape the opening line.
Off = a clean narrative letter. On = PaperKit adds a “here are a few first-day details…” block that lays out the start time, who to report to, what to bring, and the first-week plan as clear bullets. (One line per item, in your own words — no math, just a list.)
Turn on what applies. An excited-to-have-you paragraph and a we're-here-to-support-you line are on by default.
A real new hire welcome letter. The focus reshapes the opening & welcome paragraph; the tone rewrites the welcome line; the first-day checklist appears only if you turn it on. Publish to get a hosted link you can e-sign online.
$9/mo — remove the DRAFT watermark + “Made with PaperKit” badge, unlimited clean-PDF letters, and Pro across every tool.
A new hire welcome letter is a template for convenience, not legal, tax, or HR advice. It is a courtesy letter that welcomes a new employee; it does not by itself create or alter the employee's compensation, benefits, or terms of employment, and it is not an employment contract or an offer of employment. Confirm the binding details through your organization's official records and payroll. PaperKit is not a law firm and records electronic signature via the signer's typed name.