Got an offer you're not going to take? Turn it down the right way — graciously, in writing, without burning the bridge. A Job Offer Decline / Rejection Letter is the professional way to say no and keep the relationship intact, and PaperKit drafts a warm, respectful one in seconds. Pick your REASON for declining — you ACCEPTED ANOTHER ROLE, the COMPENSATION didn't work out, it's NOT THE RIGHT FIT, TIMING or personal circumstances, you're STAYING in your current role, or the RELOCATION isn't feasible — and it reshapes the whole letter: the subtitle, the framing, the graceful explanation, and the well-wishes. Then choose the TONE you want to strike — KEEP THE DOOR OPEN for the future, WARM and professional, BRIEF and polite, or OFFER TO REFER someone from your network — and it rewrites the closing line for you. Want to leave them feeling good? Flip on the WHAT I APPRECIATED list and call out specific things you valued about the process and the team as clean bullet points. It's a letter TO your hiring manager or HR, so you (the candidate) e-sign it online and send the polished PDF — there's no second signature. This is a courtesy letter that communicates your decision — it doesn't release you from any binding commitment. (This is a template, not legal, tax, or HR advice.)
The big lever — it reshapes the whole letter: the subtitle, the framing, the graceful explanation, and the well-wishes. Pick the reason that fits (you never have to be blunt — the wording stays gracious).
Accepted another role — gracious and straightforward; frames the decline around a different opportunity you've taken.
Overrides the closing / relationship line — the last thing they read. Keep the door open, stay warm, keep it brief, or offer to refer someone.
Keep the door open — signals you'd welcome the right opportunity in the future.
Your name appears on the letterhead and you e-sign the hosted letter. This is a letter TO the employer, so there's no second signature.
Who the letter is addressed to — usually your hiring manager or HR. If you leave the name blank it's addressed to the “[Company] Hiring Team.”
Off = a clean narrative letter. On = PaperKit adds an “in particular, I appreciated…” block that softens the decline and leaves a great last impression. (One line per item, in your own words — it's a note of thanks, not a calculation.)
Turn on what applies. A thank-you paragraph and a well-wishes line are on by default.
A real job offer decline letter. The reason reshapes the framing & well-wishes; the tone rewrites the closing line; the what-I-appreciated list appears only if you turn it on. Publish to get a hosted link you can e-sign online.
$9/mo — remove the DRAFT watermark + “Made with PaperKit” badge, unlimited clean-PDF letters, and Pro across every tool.
A job offer decline letter is a template for convenience, not legal, tax, or HR advice. It is a courtesy letter that communicates your decision to decline an offer; it does not release you from or alter any binding commitment you may already have made, and it is not the employer's offer or contract. Keep a dated copy of both the offer and this letter for your records. PaperKit is not a law firm and records electronic signature via the signer's typed name.