Promoting someone? Make it official the right way — with a warm, professional letter they'll be proud to keep. An Employee Promotion Letter is the clean, signed, filed way for a manager or HR to announce a promotion, and PaperKit drafts a polished one in seconds. Pick the BASIS for the promotion — strong MERIT and performance, a ROLE or title CHANGE, EXPANDED SCOPE and responsibilities, a move into LEADERSHIP, recognition and RETENTION, or a team REALIGNMENT — and it reshapes the whole letter: the subtitle, the announcement, the recognition paragraph, and the closing. Then choose what to EMPHASIZE — the RESULTS they delivered, their growth and POTENTIAL, their impact on the TEAM, or their DEDICATION over time — and it rewrites the recognition line for you. Spelling out what's changing? Flip on the WHAT'S CHANGING list and lay out the new title, new pay, new reporting line, and effective date as clean bullet points (type your own numbers; PaperKit does no math). It's a letter TO your employee, so you (the manager or HR rep) e-sign it online and hand them the polished PDF — there's no second signature. It's the positive counterpart to a termination or write-up letter, for the same HR toolkit. (This is a courtesy HR letter, not legal, tax, or HR advice — confirm the binding details through payroll and your official records.)
The big lever — it reshapes the whole letter: the subtitle, the announcement, the recognition paragraph, and the closing. Pick the reason that fits (the wording stays warm and professional).
Merit / performance — frames the promotion around the strong, consistent work they've delivered.
Overrides the recognition line — the sentence that names WHY they earned it. Point to their results, their potential, their impact on the team, or their dedication.
Results delivered — the recognition line points to the concrete results that made this an easy decision.
Your company appears on the letterhead and you — the manager or HR rep — e-sign the hosted letter. This is a letter TO the employee, so there's no second signature.
Who the letter is addressed to. Their new title and effective date shape the announcement line.
Off = a clean narrative letter. On = PaperKit adds a “here is a summary of what is changing…” block that spells out the new title, new pay, new reporting line, and effective date as clear bullets. (One line per item, in your own words — type any numbers yourself; PaperKit does no math.)
Turn on what applies. A congratulations paragraph and a forward-looking confidence line are on by default.
A real employee promotion letter. The basis reshapes the announcement & recognition; the emphasis rewrites the recognition line; the what's-changing list appears only if you turn it on. Publish to get a hosted link you can e-sign online.
$9/mo — remove the DRAFT watermark + “Made with PaperKit” badge, unlimited clean-PDF letters, and Pro across every tool.
An employee promotion letter is a template for convenience, not legal, tax, or HR advice. It is a courtesy letter that communicates a promotion decision; it does not by itself alter the employee's compensation, benefits, or terms of employment, and it is not an employment contract. Confirm the binding details through your organization's official records and payroll. PaperKit is not a law firm and records electronic signature via the signer's typed name.